Creating Users an an HR Admin for TeachIowa Districts

Last Updated: Oct 20, 2016 04:30PM EDT
As a consortium-based district, an HR Admin must manage multiple tasks within the applicant tracking system. One such job often involves creating or editing users. This creation process mirrors a SuperUser-led district but with a few minor differences within the "Main" and "System Permissions" tabs. 

Take note, some districts manage users with a SuperUser consortium admin account. If this applies, you can learn more about assigning a SuperUser, here

You can also reference this QuickStart Guide to view a condensed version of this process! 
Home > Users > Create a new user
From the "Main" tab, you can begin to set up your user.

Login Info

Enter a User ID and password, or use the auto-generated password from applicant tracking.

Then, choose whether to have the user change his/her password at the next login and decide whether to email the login ID and password once you save this information. 

Keep in mind, you must manually send this login information if you do not select the checkbox beside "Send login information to new user." 

User Type

Select the user type you wish to assign.

Routings Only: These users are the most restrictive. A Routings Only user can only view applications provided to them through routings, shared folders, or forwarded applications. Assign this user type to interviewers and those who view the applicant's materials. 

Standard: This selection is the most customizable and popular. These users can read any application made accessible to them based on the contents within the "Application Permissions" tab. Assign this user type to Hiring Managers, those who send applications to interviewers, and those who require additional access to applicants and their materials. Keep in mind, you must select the additional tabs to assign specific permissions and details to a Standard user. 

HR Admin: This selection is another name for "main administrator" for a member organization within a consortium. Assign this position to provide access to member-specific settings and user accounts. 

Employee Information

This section allows you to enter some basic details about the user. Applicant tracking only requires a name and email, but you are recommended to enter additional, relevant information. 

Click Save New User once you are finished. 

You can then proceed to the additional tabs to complete the user's details.